2019 Staff Handbook

President Welcome 1
Board of Regents 5
Welcome to Texas State 6
Introduction 8
About 10
Staff Council 13
University Policy and Procedure Statement (UPPS) System 14
Equal Employment Opportunity - Non-Discrimination Statement 14
Title IX 14
Support Staff Resources 15
Employment 16
Employment Policy 17
Change of Status 18
Eligibility for Employment 18
Criminal History 18
Veteran's Preference in Employment 19
Discipline/Discharge 19
Outside Employent Activities 20
Staff Employment Mediation, and Grievances 21
Discrimination or Misconduct Policy 22
Retaliation 23
Identification 23
Nepotism Policy 24
Payroll Deductions 25
Work Hours/Place of Work (Telecommuting) 26
Termination of Employment 27
Volunteering 27
Compensation 28
Pay Policy 29
State Hazardous Duty Pay and State Longevity 29
University Longevity Pay 30
Overtime/Compensatory Time 31
Social Security and Benefit Replacement Pay 33
Insurance Programs 34
Group Insurance Plans 35
Flexible Benefits Program 36
Unemployment Insurance 37
Workers' Compensation Insurance (WCI) 37
Leaves and Absences 39
Donor Leave 40
Emergency Leave 40
Funeral Leave 40
Holidays 40
Energy Conservation 41
Jury Duty 41
Voting 41
Leave Without Pay 41
Parental Leave 42
Family and Medical Leave 43
Military Leave 44
Assistance Dog Training Leave 46
Volunteer Firefighter/EMS Volunteer Leave 46
American Red Cross Leave 46
Amateur Radio Operator Leave 47
Court Appointed Special Advocate (CASA) Volunteer 47
Sick Leave 47
Sick Leave Pool 49
Extended Sick Leave 50
Performance Leave 50
Vacation Leave 50
Retirement 53
Retirement Programs 54
Teacher Retirement System 54
Optional Retirement System 56
403B Tax Deferred Account 56
457 Deferred Compensation Plan - Tex$aver Plan 57
Work Life and Employee Assistance Program 59
Work Life Employee Assistance Program 60
Mother-Friendly Worksite Program 60
General Policies 61
Communication- Electronic Mail as Official University Communication 62
Accuracy of Records 62
Abandoned and Unclaimed Personal Property 63
Alcoholic Beverages 63
University Bookstore 64
Infomation Security 64
Appropriate Use of Information Resources 65
Confidential Information 65
Communication With the Media 65
Copyrighted Computer Software 66
Network Usage 66
Standards of Conduct for University Employees 66
Department Rules 67
Dining Rooms 67
Drug-Free Workplace 68
Drug Testing 68
Employee Wellness Program 69
Enrollment in Academic Courses 69
Enrollment in Non-Academic Professional Development Activities 71
Enrollment in GED Certification 72
Staff Educational Development Leave 73
Keys to University Building 73
University Libraries 73
Mail 75
Parking Regulations and Permits 75
Paycheck Distribution 76
Performance Management 77
Political Activities 78
Prior State Service 78
Prohibition of Gifts of State Funds to Individuals 79
Promotion and Transfer 79
Recreational Facilities 80
Service Awards 80
Sexual Misconduct 80
Solicitation 82
Tobacco Policy 82
Staff Employee of the Month/Year 83
State of Texas Liability 83
Student Right-to-Know and Campus Carry Security Act 84
University Police Department Jurisdiction 85
Telephones 85
University-Owned Vehicles 85
Index 86

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